Here's everything you need to succeed with Okta. Please enable it to improve your browsing experience. Okta can leverage its Secure Web Authentication protocol to automatically log users into these internal web applications. If one of the agents becomes unavailable, it's automatically removed from the queue and not given additional tasks. A conglomerate with independent business units needs to deliver common applications across the enterprise, but with division-specific policies. Okta offers a complete and easy-to-use directory integration solution for cloud and on-premises web applications. 4. If any agent loses connectivity or fails to respond to commands, it is removed from rotation and the administrator is notified via email. A key component of this service is Oktas directory integration capability, which is very easy to set up and is architected for high availability. OpenID Connect is an extension to the OAuth standard that provides for exchanging Authentication data between an identity provider (IdP) and a service provider (SP) and does not require credentials to be passed from the Identity Provider to the application. Senior Product Marketing Manager, Single Sign-On. In addition, the self-service functionality built into many HR management systems gives employees the ability to update certain details themselves. into two UIs that include: A dashboard used to access applications and products. Click on the first file you'd like to select, and then press and hold the Ctrl key. Many companies have multiple identity sources with different types of users, such as contractors, partners, customers, and acquired companies employees. To ensure they meet the necessary security compliance requirementsand because its just good industry practiceadministrators must enforce the principle of least privilege. Oktas Universal It isn't a requirement to install an Okta AD agent in a resource forest because there are typically no users in the forest, just network resources. With this authentication mechanism, the users password is never stored in the Okta service and your directory is maintained as the immediate and ultimate source for credential validation. The okta-dac project is one such implementation of this configuration. Empower agile workforces and high-performing IT teams with Workforce Identity Cloud. used to manage user authentication settings and application access. One example of this hybrid configuration lays out orgs All rights reserved. that is separate from the Okta platform. illustrated example of this setup: Depending on the requirements, business customers may require the data If an Okta AD agent stops running or loses network connectivity, authentication requests automatically route to other Okta AD Agents. Oktas HR-driven IT provisioning solution utilizes Lifecycle Management and Universal Directory to bring together identity and human resource management, forming an integrated workflow that helps to bridge the gap between HR and IT. Depending on the setup, they can also manage their own profile Groups are commonly used for Okta single sign-on (SSO) access and to provision users to apps with specific entitlements. for an illustrated example of this After all, its people who are responsible for thinking creatively, generating new products, solving organizational issues, ensuring customer satisfaction, and ultimately providing that unique competitive advantage each organization strives for. First, select the last row of your data set (as shown in the image below). Administrators benefit toothey maintain clear control over who has access to what. Customize group-based password policies, enforce AD and LDAP password policies, and enable self-serve password resets to relieve burden for your IT helpdesk. can be composed of single or multiple tenants. While AD FS is free, there are a number of hidden costs associated with it, including hardware purchase, setup, and ongoing maintenance. Host tenants in separate orgs (for example, hub-and-spoke). From professional services to documentation, all via the latest industry blogs, we've got you covered. Okta Stock Falls After Earnings Beat Estimates. Their responsibilities include: These users can create new tenants and tenant admins. Franchisors need to extend a set of applications to thousands of franchises. When a user's department attribute changes, the user is removed from the Sales group automatically. Depending on their directory security group attributes, the user is automatically provisioned to downstream cloud and web applications via the Okta service. If your product connects several apps together but requires people to authenticate every time they jump into a new section, you're losing major UX points. Hub: Org that contains shared users, user groups, and applications. The digital space has never been noisier. How this configuration is set up varies from You can register multiple domains to a single Okta Active Directory (AD) agent. Meeting compliance challenges in a boundaryless world The user experience is simple: navigate to https://mycompany.okta.com and then land immediately on the user home page containing links to all of his assigned applications. Tableau will only allow you to bind the Server to one domain (multiple if there is a two-way trust), but if the two-way trust can't be created, Okta UD is a great way to allow for both of those domains to be logically "joined" together. Because AD or LDAP is always relied upon for user authentication, changes to the users status (such as password changes or deactivations) are reflected immediately in the Okta service. For example, if user profile attribute == X, then provision app Y with Role Z. Host tenants in both single and separate orgs, Configuration 4: Host tenants in a single org not using UD, Okta for Global, Distributed Organizations, An Identity Framework for Higher Education Systems, The Secret Features of Okta Access Gateway: Part 1: Multi-data Center and Multi-Tenancy, Separate user administration and application access for internal employees Secure Web Authentication is a Single Sign On (SSO) system developed by Okta to provide SSO for apps that don't support proprietary federated sign-on methods, SAML or OIDC. Note that all of the above steps are transparent to the user. Daniel has focused his career on scaling great businesses. Installing multiple agents in close geographical proximity to your users doesn't enhance performance. Add more domains and the scalability problem becomes evident. https://platform.cloud.coveo.com/rest/search, https://support.okta.com/help/s/global-search/%40uri, https://support.okta.com/help/services/apexrest/PublicSearchToken?site=help, Active Directory integration prerequisites, Which organizational units (OUs) do you plan to import into, Are there users or resources in those OUs that you don't need to import into. See okta-dac (opens new window) for more information. External Identity Providers As a developer building a custom application, you want to give your users the freedom to choose which Identity Provider that they use to sign in to your application. Figure 7: Delegated authentication to Active Directory. of data that holds all the resources necessary to manage user authentication. Companies do not need to worry about inconsistent profile information between their user store and Okta that may occur with schedule imports. used to manage the Okta orgs data. Using Okta for AD integration can save a business $50K $100K or more, and shave 1420 months off of deployment time. As shown in the above diagram, three types of For details about the service accounts that are required to install the agent, refer to Active Directory integration prerequisites. Some cloud application vendors provide APIs or toolkits that allow enterprises to try to connect the applications standalone identity stores to AD or LDAP. Note: The schedule import pull down menu will be set to Never. Having three different domains where every user has an account in the @ global.com domain, but some users also have accounts to other regional domains with no trust. Rules are particularly useful in "Workday (WD) as a source" setups for which Okta provisions users and groups to AD. The Okta service validates the signed assertions and sends the user directly to his Okta home page. User identities live in a lot of different places. The following are system requirements necessary to support the Okta IWA web application: The Okta LDAP Agent is designed to scale easily and transparently. Okta has built-in support for multiple AD and/or LDAP domain environments. With Okta, managing user profiles and their accounts across multiple applications is no longer an issue. It improves the process as people join, leave, and change roles within an organization. Active Directory There is always the next new application that the business needs to run. Secure the extended enterprise Customize your directory Centralize user management Okta Identity Management Best All Around Jump To Details Available at Okta Check Price VMware Workspace One Access Best for Enterprise IDM Jump To Details Available at VMware Check Price Auth0. This While is it possible to register multiple domains to a single agent, all domains are affected if the agent becomes unavailable. As the number of cloud applications increases, this model of per-app AD or LDAP integrations becomes prohibitively expensive. how these products, users, and groups would be organized within the Okta org. Your users can also change their Active Directory password via Okta. Click More actions and select Import users from CSV from the drop-down menu Users have the ability to access products and applications Configure OU selection and username preference. Now click on different files you would like to make any changes to one by one. Our developer community is here for you. 5. Groups are assigned to applications that give application the Okta multi-tenant solution. authentication (MFA). You can also use rules to map Okta groups to AD groups. The big picture Loading. Get a real-time syslog to troubleshoot and address security issues immediately. Note that Okta synchronizes the AD password securely; if the password subsequently changes in AD, this event is captured on login to Okta and immediately updated in the secure password store for that application, ensuring that the next login attempt will be successful. Melden Sie sich bei Ihrem . Worse still, when an employee leaves, most companies cannot easily and accurately identify which accounts to deactivate, nor do they have any auditing capabilities to ensure the necessary deprovisioning occurs in a timely manner. Most enterprises have on-premises web applications that can easily be integrated into Oktas SSO solution. When you've selected all the files you wanted to, simply release the Ctrl key. john@global.com who has access to the "global app" Looks like you have Javascript turned off! When an AD user logs in, Okta agents check the password stored in AD in real-time. they relate to each another, see the following resources: Okta has a highly adaptable and configurable solution for customers looking to The Okta Active Directory (AD) agent enables you to integrate Okta with your on-premise Active Directory (AD). After all, when new people join the organization, this is always their main starting point: from the moment theyre onboarded, all of their details are stored with HRand so naturally, the HR management system should be tasked with maintaining, identifying, and differentiating them. they built their solution with a multi-tenant configuration. Secure your consumer and SaaS apps, while creating optimized digital experiences. Simplifies onboarding an app for Okta provisioning where the app already has groups configured. Step 1: Enable provisioning in IAM Identity Center Step 2: Configure provisioning in Okta Step 3: Assign access for users and groups in Okta (Optional) Step 4: Configure user attributes in Okta for access control in IAM Identity Center (Optional) Passing attributes for access control Troubleshooting Additional considerations It's recommended to work with your preferred Okta Administrators will be able to see the full user profile, groups, and group memberships display in the People tab. features. platform is ultimately decided by the customer. 5. With U.S. stock markets set to open in two hours . In addition to external directories, you can use other profile-sourced applications and local Okta . The Okta Agents run on a separate server from your domain controller. The tool is split For most companies, Microsoft Active Directory (AD) or Lightweight Directory Access Protocol (LDAP) directories such as SunOne or Oracle Internet Directory play the central role in coordinating identity and access management policies. Spokes are responsible for lifecycle management and In on-premises systems, applications can connect to and query for groups from a central directory. Secure your consumer and SaaS apps, while creating optimized digital experiences. A group that is already the target of a group rule can't be granted admin privileges. Integrate Okta with your on-premise Active Directory. Please enable it to improve your browsing experience. User navigates to https://mycompany.okta.com. When the integration is complete, you can make the directory the source of truth for user attributes and use Okta to control access to shared applications and other resources. Various trademarks held by their respective owners. site (opens new window). 4.5 Outstanding By Tim Ferrill Updated November 16, 2021 The Bottom Line Okta has been a leader in the IDM space for a long time and has a mature, robust platform to show for it. However, managing user access is not limited to only setting up accountsthe real challenge is the frequency and fluidity with which people join, change roles, and leave an organization. Okta's HR-driven IT provisioning solution utilizes Lifecycle Management and Universal Directory to bring together identity and human resource management, forming an integrated workflow that helps to bridge the gap between HR and IT. Figure 1: AD or LDAP for on-premises application user identities. 4. Admin users manage users of a tenant. settings including updating passwords and enrolling in multifactor Past returns do not guarantee future performance. Directory integrations Share user attributes with Okta by integrating your existing Active Directory, LDAP, or CSV directories. Microsoft recommends Active Directory Federation Services (AD FS) to integrate Active Directory for cloud applications. Users can immediately JIT in without any previous import and become Okta users. Start building with powerful and extensible out-of-the-box features, plus thousands of integrations and customizations. A modern, cloud-based approach can speed up and simplify this process. For example, use the cost center attribute from WD to determine AD group memberships. IT Admins are not required to run an initial import before activating users, saving time during configuration. That becomes six servers when configured for high availability. concepts and configurations. Okta gives you a neutral, powerful and extensible platform that puts identity at the heart of your stack. User accesses App 1 and App 2 with SWA using AD/LDAP credentials. One of the biggest obstacles in this path is managing user identities in a way that is consistent with users and administrators experience and expectations. Acme Bank, a fictitious bank, is used throughout this doc to explain the Daniel holds an MBA from Northwestern University and a BS in Electrical Engineering from University of California, Davis. Ten years ago, security experts declared the first Thursday in May a new holiday. shared directory services, authentication, sign-in policies, and authorization For large organizations that is growing or has a changing workforce, this process can become error prone and unmanageable.. For example If I have 3 Different environments (3 Different Active Directories) and I integrated those domains into our Okta org Can I have a single user in Okta that's linked to all three domains? Copyright 2023 Okta. implement multi-tenancy. Our Lifecycle Management solution facilitates the fluid transition of people and positions within an organization, enabling you to support, mobilize, and empower your most precious assetyour people. Keeping up with these changes is where the real security and process challenges lie. Okta. 5. With real-time synchronization, Okta seamlessly updates profiles on every login. Okta Integrated Windows Authentication (IWA) Web Application: A lightweight web application that is installed on an Internet Information Services (IIS) and is used to authenticate domain users via Integrated Windows Authentication. The Okta Directory Agent passes those credentials to the AD or LDAP Domain Controller for authentication. S&P 500 Futures Rise in Premarket Trading; Okta, Lucid Group Lag. Figure 9: Okta enables SSO for LDAP authenticated internal web applications. By Mike Witts An organization can hire the best employees out there, but they can't do their job unless they have access to all the apps, tools and information they need, when they need it. Linking Active Directory or LDAP to cloud services solves this problem, and Oktas cloud-based identity management solution makes it possible. AD/ LDAP typically serves as a source of truth for user identities and provides access control to on-premises resources such as networks, file servers, and web applications (see Figure 1). Group rules simplify group administration and help you manage application access, application roles, and security policies. What is Okta Workforce Identity? To connect with a product expert today, use our chat box, email us, or call +1-800-425-1267. The service authenticates the Agent using a security token given to the Agent on registration. Looks like you have Javascript turned off! And they dont have to use Microsoft Identity Manager (MIM) for provisioning. they may want to: Tenants can comprise one or more of the following entities: Examples of organizations and their tenants are shown below: This doc assumes a basic knowledge of the Okta data model and uses Okta setup, and deployment, see the projects main Additional multi-tenancy resources are below: The Okta identity solution is centered around an org. This model is ubiquitous because it works well with LAN-based architectures (where applications are served from hardware inside the firewall). the hub-and-spoke setup. With that verified, I would now like to do the same for our Production Okta instance. (IdPs), factors (for MFAs), password policies, and other security related No other. Please enable it to improve your browsing experience. Moving into Okta has allowed our entire IT staff to move from being ticket solvers who reset passwords and provided access to systems to being business consultants and technology consultants who actually help our end users understand how the technology can help grow their businesses and get real problems solved. AD FS doesn't fit the bill. qualify for any support. Organizations can use Okta to connect an unlimited number of directories, consolidate users and groups from untrusted forests, and synchronize them all to a central Active Directory. Okta gives you a neutral, powerful and extensible platform that puts identity at the heart of your stack. Okta eliminates the pitfalls that come with trying to build and manage multiple on-premises directory integrations yourself: Do you have the correct skillset to develop these integrations? Start building with powerful and extensible out-of-the-box features, plus thousands of integrations and customizations. If any agent loses connectivity or fails to respond to commands, it is removed from rotation and the administrator is notified via email. By harnessing the power of the cloud, Okta allows people to access applications on any device at any time, while still enforcing strong security policies. users in a tenant. Oktas cloud-based identity and access management service solves these problems with a single integration point that provides a highly available solution for all cloud and web-based application AD and LDAP integrations. For example An administrator can deactivate a user in Okta Universal Directory, and the users record in Active Directory will also be deactivated instantly. Hes a rare Bay Area native and currently lives in San Francisco. New and updated application assignments work exactly the same. An Okta AD agent must be installed in each forest and each domain in a forest where there are users you intend to import into Okta. Customer has on-premises apps authenticating to AD/LDAP. 2023 Okta, Inc. All Rights Reserved. Barron's Automation. Share Improve this answer Follow Figure 8: Desktop SSO with Okta IWA web application. Figure 6: Okta Agent connections are Port 443 for AD (SSL Encrypted) and over Port 636 for LDAP. Okta allows for multiple users to be created quickly by uploading a preconfigured CSV file (See the file below). 7. partners. Share user attributes with Okta by integrating your existing Active Directory, LDAP, or CSV directories. Okta can also help customers avoid using Azure AD Connect (DirSync) to synchronize Active Directory to Azure AD. Other customers may not have these demands and can be placed on a shared Direct your existing LDAP-dependent applications to Okta using standard LDAP protocols. Which protocol will you use to connect to each cloud application? Security Assertion Markup Language is an open standard for exchanging authentication and authorization data between an identity provider (IdP) and a service provider (SP) that does not require credentials to be passed to the service provider. Important: When implementing a multi-tenant solution, ensure that all tenants are on the same version of Okta, either Okta Classic Engine or Okta Identity Engine. different types of data is shown below: An organization can create a new tenant for a variety of reasons. Store an unlimited number of custom attributes along with credentials and app assignments. require abstracting tenants through the use of the orgs users and user groups. In addition, Okta maintains the integrations for you, with thousands of applications supported in Oktas Application Network (OAN). Connect and protect your employees, contractors, and business partners with Identity-powered security. You simply download and install Oktas IWA web application, configure the relevant IP ranges, and the setup is complete. organization's customers. I do not want to duplicate my Okta groups and user memberships by hand, nor maintain multiple identity systems (Okta Universal Directory and one for each AWS Account I manage). Host tenants in a single org not using Universal Directory. like the following: Note: okta-dac isn't an official Okta product and doesn't Okta Agent to the Domain Controller or LDAP server: The Agent authenticates with the Domain Controller using the low-privileged, read-only integration account that was created during the agent install process. The Okta AD agent relies on the underlying operating system for domain controller selection. An Okta AD agent sends periodic messages to Okta. Okta's cloud-based identity and access management service acts as a single integration point that provides a highly available solution for all cloud and web-based applications. A tenant supports both a business-to-customer (B2C) and business-to-business In the context of identity management, each See the diagram below for an For AD integration, Okta provides three lightweight and secure onpremises components: Okta Active Directory Agent: A lightweight agent that can be installed on any Windows Server and is used to connect to on-premises Active Directory for user provisioning, deprovisioning, and authentication requests. Groups can then be managed in Okta and changes are reflected in the application. the org. Multi-Tenant Admin) supports the following functionality: This doc briefly summarizes the Okta Multi-Tenant Admin. If a users access to an app is removed, he is immediately locked out from using SSO to access that application. Start building with powerful and extensible out-of-the-box features, plus thousands of integrations and customizations. applications. Unzipping multiple folders to access one. Acme Bank offers products, website portals, and other wealth management apps Connect and protect your employees, contractors, and business partners with Identity-powered security. Figure 3: Integrating with multiple cloud applications is costly and difficult to maintain. Here's everything you need to succeed with Okta. That would only be possible if you have multiple AD instances where one Okta user is linked to multiple AD user accounts from the different AD instances. The new user account leverages their existing AD credentials. Add user signup to your apps and manage customer identities at scale via APIs or from Okta's user-friendly admin console. -Sam Dresser, Senior Director of Information Strategy. lists the different multi-tenant configurations available. Customers have two Oktas Universal Directory helps to establish the single source of truth organizations need to verify user integrity. A key requirement of these solutions is Active Directory integration, which makes it possible to connect cloud applications back to a single source of truth, Active Directory. This configuration separates tenants into separate containers (orgs). User deactivation is typically triggered from a standard corporate identity store such as Active Directory or LDAP. This login page is protected with SSL and a security image to prevent phishing; multi-factor authentication (extra security question or smartphone soft token) can be enabled as well. Spokes It contains resources such as users, groups, and applications, as well as policy and configurations for your Okta environment. All branding communications and onboarding experiences are the same for all Alternatively, a user can simply click a link corresponding to a particular application and then be automatically signed in to that application. 2. Instead of manually adding users to a group, you can define a rule that automatically adds users with the required attribute. Just-in-time provisioning allows IT admins to increase user adoption of both the Okta service and of all assigned cloud applications, while leveraging the AD or LDAP credentials that their users already know. If a user changes their password via their Windows PC or an on-premises password management tool, Okta instantly uses that new password. Oktas pre-built HR Information System integrations automate the time-intensive, manual, and potentially error-prone user lifecycle management processes. For most companies, Active Directory (AD) or LDAPplays the central role in coordinating identity and access management policies. The following are minimum system requirements to support the Okta AD Agent: AD Service Account created upon Okta AD Agent installation, Dedicated AD Service Account with Domain Users permissions, Separate server from Domain Controller (can be shared). members and supported by the developer community. A byproduct of the transition to cloud applications is the proliferation of separate user stores; each cloud application typically is rolled out independently and therefore has its own unique database of user credentials (see Figure 2). With Okta, you can define group membership in one directory and then use your groups in multiple connected systems. 4. It makes sense that an organizations central HR system be used as the master record keeper for all things HR-related. A user who previously was not provisioned in the Okta service attempts to log in to mycompany.okta.com. The cloud provisioning model that Okta is built on is very attractive because our business is becoming ecosystem-based, not just enterprise-based.. Todays organizations are operating in an increasingly complex technology and business environment, By Matthew Hughes It is comprised of three main objects: The Okta org is also a place that stores lists of available Identity Providers It would also be vendor-neutral, easy to set up, and support any cloud application. The Okta on-demand Identity and Access Management service provides user authentication, user provisioning and de-provisioning, and detailed analytics and reporting of application usage, for both cloud applications and on-premises web applications. Then users can authenticate against Universal Directory secured by MFA. Individual group admins can't search for or view rules. Existing users and groups from AD and LDAP can be imported into Okta, where the attributes can be transformed, manipulated, and logic applied to ensure data is clean and reconciled during the process. With Okta's Universal Directory, you can create a centralized view of all your users, wherever they're sourced. If the user is active in AD/LDAP, a new user account is automatically created in Okta. To enable AD integration, you must install the Okta AD agent, and import AD users and groups into Okta. first and second configurations. No firewall changes are needed for either the AD or LDAP Agents. The authentication to AD behind the scenes is transparent to the user. Various trademarks held by their respective owners. The application account is then deactivated by the Okta service, or if that cannot be done automatically, an administrative task is created that must be cleared once the account has been deactivated manually.