Now that you now know how to create an email newsletter, you can take the guesswork out of sending them by measuring exactly how your recipients engage with it. One thing to keep in mind: there are a million versions of Outlook out there, and some newsletter creation options are only available for some of those versions. In your email publication, replace the text and pictures in the publication with your own content. There isn't a way to create a newsletter in Outlook the same way as there is in Gmail, with just a click of a button. It should be frequent enough that your employees know when to expect it but not so frequent that they tune it out. Outlook should switch to the Contacts view. Here's what to do when you're ready to hit send and forget about the newsletter almost as quickly as you created it. Then, click Create. To change who can send an email digest, you must change their site permissions. Click ok and then save and youre all set!. Sending the Outlook newsletter is as easy as creating a contact group and placing it in an email. Lets take a walk through the process from start to finish. In the list of designs, scroll down to find the Newsletter category, and select the newsletter template you want to use. In the Choose Form dialog box, click the dropdown menu for Look In and choose "User Template in File System." HTML email newsletters can collect responses from your employees, which makes them perfect for surveys and pulse checks. They support your efforts to advertise specials, introduce new products, and keep your customers informed, with email automation to help tailor emails, deliver purchase/shipping updates, and keep track of client relationships without you having to lift a finger. The template will define the background, font, and overall structure so that you only need to write and add new images for each new newsletter. All rights reserved.For reprint rights. If you create a newsletter using Microsoft Word, you need to merge your contacts from Excel because Word doesn't have the ability to manage email addresses on its own. Save your newsletter as a template in Outlook for desktop so you can repurpose it over and over again. This email newsletter template clearly features the information that employees need to read, and its free from unnecessary distractions. Turn any website into an email newsletter, How to use Scheduling Assistant in Outlook, Get productivity tips delivered straight to your inbox. Use a third-party template app of your choice to design your newsletter template. With ContactMonkeys email collaboration feature, you and your team can work on an email simultaneously. In Outlook, click "New Items" from the "New Email" tab and then, in the dropdown menu, choose "More Items," then "Choose Form.". Canva is a great tool because you can find free templates for specific niches like fashion, tech, culinary, and many more. Build a Newsletter in Microsoft Outlook Template Step-by-Step Instructions, Newsletter Templates & Examples for Microsoft Outlook, Wedding Email Newsletter Template in Microsoft Outlook, Middle School Newsletter Template in Microsoft Outlook, International Tiger Day Newsletter Template in Microsoft Outlook, Back To School Newsletter Template in Microsoft Outlook, Employee Wellness Newsletter Template in Microsoft Outlook. But to learn how to create an internal company newsletter you need to know what goes into one, top to bottom. Instantly download and use our free employee newsletter templates! After graduating, Cecilia moved to Omaha, Nebraska where she enjoys reading (almost as much as book buying), decor hunting at garage sales, and spending time with her two cats. A merge field will identify who the email is being sent to, and grab that persons information from your .csv file or distribution list and insert it into the newsletter. Before you get started thinking about how to create a newsletter, its important to ask yourself some preliminary questions: Well use an ongoing example to illustrate each point: You are an internal communicator and many of your employees are now working remotely. Understanding this important difference is crucial when thinking about how to write a newsletter. Drag the Yes/No rating checkmarks onto your email template: Next, go to the Content tab and drag the text tile on top of the Yes/No checkmarks: Nice! Once you've saved your template, you can use it every day, week or month to send a new newsletter. To send the message, click File > Share > E-mail (in Publisher 2010, click File > Save & Send > Send Using E-mail), and choose one of the following: Important:When you send a Publisher publication as an email attachment, the recipient must have Publisher installed to view the publication. Before you start the hands-on designing, research current trends around email newsletter design.. Click Create . Click on Appointment near the top-left corner. Step 3: Utilize the Search Button to Find a Template (Option 2) Another option to look for the specific Outlook newsletter template on Template.net is to utilize its user-friendly search button located at the top of the page. Paste the code you copied from Canva in this window and click Insert. If you want to do it yourself but have the broadest array of tools for formatting and styling the newsletter, you can use Microsoft Word and merge your contacts from Excel. To create newsletters on Outlook for desktop (simple ones, at least), follow these steps. Cecilia is a content marketer with a degree in Media and Journalism from the University of South Dakota. After creating your email newsletter template, name it something descriptive so you can easily find it later. Although an attachment will work, its not the easiest or most fluid way for anyone to read an email. You simply need to set up a recurring event in your Outlook calendar. Save the email newsletter. To send an email newsletter, determine when you need to get the information to your employees and how theyll access your newsletter. In the ribbon, click "New Appointment.". ", 10. At the top of the contact group window, type a name for the group (such as "Newsletter Mailing List") and then click "Save & Close" in the ribbon. ContactMonkeys email template builder comes equipped with a video tile in which you can embed online videos from Youtube, Vimeo, and elsewhere. Enter the date and time youd like your newsletter to be sent: Youve just learned how to create an email newsletter that is designed especially for your workforce. With ContactMonkeys new OpenAI ChatGPT integration, you can describe what kind of content you need for your email and the OpenAI will produce copy for you that you can customize for your purposes. Relevancy is key because it helps your audience connect with what theyre reading. In the ribbon, click "New Appointment.". We recommend using at least 14pt font for your email newsletters, and that you double space your lines of text. Download our email newsletter templates How to Create Email Newsletter Templates for Outlook and Gmail. Enter a name for your digest in the Title box. Browse the themes and find the one you want to use. Your email newsletter has to look great, and it has to deliver information as efficiently as possible. For information about contact groups for Mac, see Create a contact group in Outlook for Mac. Here's another way to add images to your email: You can either browse from Microsoft's photo collection with Photo Browser or choose an image from your files with Picture from File. ContactMonkey works with both Outlook and Gmail, but we will show you how to send your email newsletter in Outlook. When you've added all the contracts to your group, click "OK.". Your readers will appreciate these precautions! Feel free to ask any and all questions you might have! If you're planning to use the web version of Outlook to create a newsletter, here's a pro tip: don't. With that information, you can schedule a delayed send so that your newsletter hits their inboxes when they are most active. When you find a theme, click "OK" to exit each dialog box and return to the main Outlook window. This title will also be the subject line of your email. 5. In the ContactMonkey sidebar for Outlook, click Upload CSV and select your saved CSV file: Want to add merge fields to your email newsletter in subject line Outlook? That's it, it's really that simple to send HTML emails in Outlook. Then, add your recipients In the To: box. Fortunately, you can use ContactMonkeys List Management feature to bypass IT and build your own distribution lists quickly and easily: Create lists based on department, seniority, location, or even language with List Management. Set the content area width of your email template to at least 800 pixels. 2. 1. Go to the Personal Stationery tab and choose the Theme option. This title will also be the subject line of your email. Secondary audience? The template will define the background and font selection as well as the overall structure of the newsletter, so you only need to replace the text and images each time. How to Create a Recurring Newsletter Reminder in Outlook? Headlines and images need to match your newsletter topics. Personalizing your email subject lines and copy is an easy best practice for internal newsletters that has huge benefits for engagement. Develop a title for the newsletter to send to email subscribers for the company, reminding them of significant events and holidays happening concerning the business. Have a piece of content that you use frequently? Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Preview and send the newsletter To preview your newsletter, click File > Share > Email Preview > Email Preview. If you produce an employee podcast, include a link in your newsletter so employees can learn more. Sending the Outlook newsletter is as easy as creating a contact group and placing it in an email. How To Create An Email Newsletter In Outlook: Step by Step Guide Email newsletters are meant to inform recipients of information relevant to them. This means that you may not yet see this feature or it may look different than what is described in the help articles. Microsoft Build brings AI tools to the forefront for developers. Adobe Express. In the untitled appointment window, fill in a title for your reminder and enter a start date and time., Click recurrence and specify how often youd like to be reminded. You want to connect with your audience. In the "New Contact" tab, select "Contact Group". (In Publisher 2010, click File > Save & Send > E-mail Preview > E-mail Preview. Dave grew up in New Jersey before entering the Air Force to operate satellites, teach space operations, and do space launch planning. The blank email should open with the theme attributes you just specified. How to create an email newsletter can be a real effort. Whats the best approach for this newsletter? Not sure how to write your email newsletter? that the information youre tasked with communicating is important for employee well-being, but also likely fairly uninteresting; and. Is your template part of a series? This means that while content like images and headlines can be sent pretty reliably through Outlook or Gmail, it can become an incomprehensible mess on different devices., If the images you use in your free email newsletter are particularly vital, make sure the alt text is added to the images., The great news is that email templates virtually eliminate problems with HTML., Creating an email template demands that you are adept at using HTML code. ", 9. Did you know: Creating an inventory of the content you use on your newsletter can save huge amounts of time. You should see the name appear in the field at the bottom. I am currently creating a newsletter for the business I work for. Choose the Microsoft Outlook file from the available formats on the product window to download and edit the document or graphic by clicking on the Microsoft Outlook button with its icon to save the template on the computer. How can I determine if I achieved my desired outcome? You will lose credibility with readers if they arent. In the Subject box, add a title for your email. There are many ways to create an email newsletter. Create your template with its headings, sections, body text, and images. Did you know that almost 100% of the over 4 billion email users check their inboxes daily? Step 3: The next step is to start your email campaign. You can create a recurring reminder about your newsletter in Outlook. In the "Save as type" dropdown, choose "Outlook Template. Once they select yes/no, readers can add a comment to their response. Simply enter the keyword, and a dropdown option will show up to help you. 1. Be sure to create a sequential label so you can sort and locate your templates. Skip to content Menu Menu Product Internal Email CreateDesign beautiful newsletters EngageGather employee feedback SendSupports Outlook & Gmail This is why, Creating a responsive newsletter template, 15 Mailchimp Alternatives To Create Epic Internal Newsletters, How to Create Distribution Lists in Outlook: A Step-By-Step Guide, Internal job postings and career development opportunities. With ContactMonkey, you can build various employee newsletter templates such as an internal event invitation, a spring newsletter, or a message from the CEO. With an email builder like Publicate, you never have to consider your email newsletter to be an attachment because the tool helps you design HTML email newsletters (with no coding required) as the body of your message.. Simply select which one you want to send and click Insert: Since CSV files are basically simplified versions of spreadsheet files, they are easier to work with and have smaller file sizes, making them ideal for storing contact lists. To do this within Outlook, follow these steps: Click on the "Contacts" icon in the bottom left of your window. Alert your employees to IT security threats and promote, Present relevant information in a clear way. Go to thepage that has news you want to send in a digest. You can easily gauge the engagement of your external audience: if people dont like your content, theyll unsubscribe from your mailing list! Analytics about newsletter engagement will give you crucial feedback., Designing and sending a newsletter in Outlook using Publicates easy-to-use tools will help keep your employees informed and your organization thriving! How to use Google Bard as a research tool. Copyright 2023 ContactMonkey Inc. | All Rights Reserved. With ContactMonkey you can: Save time building your email newsletters so you can focus on providing the best possible content for your employees. Click "New Email." Book a free demo with one of our internal communications experts to see all that our powerful software has to offer. He then spent eight years as a content lead on the Windows team at Microsoft. Youve put in a lot of effort researching email newsletter examples and developing your email newsletter design. Show your employees that you care about their personal and professional well-being by reminding them about work-life balance and how to manage and reduce stress through employee wellness newsletters. Switch to Contacts to create your newsletter mailing list. Construct the body of the newsletter by emphasizing a title at the beginning, through a quote or statement representing the value of celebrating the event. Select the one you want and click Open. It can be designed instead from an existing customized newsletter template. You can ensure that your recipients dont receive broken and jumbled content by using responsive email templates combined with a remote team communication tool. Try ContactMonkeys List Management feature. 2. If you use email tracking, you can determine when the recipients of your free email newsletter engage the most with their email. Youll quickly learn how to create effective pulse surveys to measure employee engagement. Ensure that the body text of the newsletter is uniform throughout the text, using bold or italics to emphasize certain words or sentences, and to enlarge sections of text to stress their importance. SIMPLY PUT - where we join the dots to inform and inspire you. Choose the option you want, or choose More Columns to set your own column format. Once you've made your first newsletter, you should save an Outlook template that contains the fonts, styles, and format. Select the template you want and then click insert. You can design a newsletter in Outlook by using Microsoft's tools to create a free template. Getting things to align right, adding in the content you need. Using the checkboxes on the left, select the news stories to include in your digest. Choose from Several Platforms to Customize Our Creative Newsletter Templates, Such as Apple Pages and Microsoft Outlook. 2. Choose the account you want to sign in with. Step 2: Once you've installed EmailMerge, you can find it under the Home tab ribbon or through the Standss addins tab in Outlook. Finally, you can then double-click your template to open it. But perhaps the simplest way to create your own newsletter is by using Microsoft Outlook. Show more To insert a merge field into your email newsletter, click the text box you want the merge to appear in. Create an Email Newsletter Using These Steps Let's look at how to create an email newsletter in Outlook now that you're familiar with the basics. The campaigns page lists all your current, past, and automated email campaigns. It contains only the information needed to generate the news digest email. Now modify the boilerplate text and images you entered when creating the template. You should now see a list of all templates you've created and saved in Outlook. To insert a merge field into your subject line, be sure to select Individual for the type of internal communications campaign youre sending. An external audience is a group of recipients outside of an organization that have signed up for a mailing listalso known as a distribution list. Ensuring your email content displays correctly on your employees devices is an important aspect of your company newsletter pre-send checklist. 6. The primary function of the email newsletter is to be read; what good is your carefully-crafted employee newsletter if your employees dont think its worth reading? Add your newsletter templates to Outlook by clicking the New Items menu, More Items, then Choose Form, uploading the selected newsletter template for your event, activity, or reminder. Check out the answers to these frequently asked questions. 1. And you will determine your success by monitoring the Open Rate and employee feedback of your email campaign. Celebrate International Tiger Day every July 29 by sending International Tiger Day newsletters to subscribers to raise awareness about the event as they are becoming endangered species. Use an internal communications platform to schedule and send your newsletter to avoid sending and display errors. Adobe Firefly: What are Adobe's new AI features? 3. Beautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter. 6. Enter the first start date and time. Now that you're finished creating your newsletter, you can send it as email. For information about how to create and send an email merged newsletter, please read Create a mail or e-mail merge in Publisher. Enter a title, such as "Monthly newsletter." 8. Get Access to ALL Templates & Editors for Just $2 a month. Using ContactMonkey, you can apply data-driven approach to improve the performance of your email newsletters. Start building and sending responsive employee newsletters Dont forget to include links to your websites. From knowing how to make an email newsletter to picking the best email newsletter designs, this guide will give you the confidence to create and send beautiful email newsletters. Some functionality is introduced gradually to organizations that have opted in to the Targeted Release program. The best way to categorize your audience is to separate them into. Strive for balance. Avishek Das/SOPA Images/LightRocket/Getty Images. When done click file and then save as., In save as type, choose Outlook Template., Finally, go back to Outlook options and reset the theme to default., Choose from send as an attachment, send as PDF, or send as XPS, Add email addresses in the message header, Choose other options as needed (in the toolbar above the message header. Keyboard shortcut To create an email message, press CTRL+SHIFT+M. 3. Enter the first start date and time. It communicates important information in a clear and concise way, is formatted effectively, and it provides ways for employees to express their thoughts and you gather useful information. Use your physical address in your emails so that you are complying with CAN-SPAM (an American law that reduces unwanted emails). What are Best Practice Tips for Send Newsletters in Outlook? You should see the name appear in the field at the bottom. They also make your newsletter look more professional: You can also add GIFs and videos to your email newsletter. See all shows only when the number of news posts you have published is greater than the number of posts set to show in the Number of news posts to show option of the News web part. In the "Choose Form" window, you then have to change the "Look in:" drop-down menu to "User Templates in File System.". Understanding this important difference is crucial when thinking about how to write a newsletter. How to start a newsletter with Microsoft Outlook Creating a newsletter template The first step. To determine how often you should send your email newsletters, collect employee feedback and measure email metrics to track how your employees are engaging with your internal communications. In the File name box, type a name for your template, and then click Save. There are many ways to create an email newsletter. May 4, 2023 Outlook doesn't make designing custom, gorgeous newsletters very intuitiveat all. In the message window, click File > Save As. When formatting the email, go to the File menu, Options, and select the Stationery and Fonts option to personalize the theme similar to the newsletter. On this page, you can preview how your newsletter will appear on both desktop and mobile devices: No more guessing how your newsletter will appear on mobile, no more worrying about broken content or skewed images. For example, if you have only 2 news posts published, and you set the option to display 4, you won't have a See all link in the news section. that have signed up for a mailing listalso known as a distribution list. By asking yourself a few questions, you will deliver the information that your recipients need., As you mull over ideas, what is the outcome youre looking for? An email newsletter is a great way to deliver vital information to people. If you plan to send a newsletter regularly - whether it's daily, weekly, monthly or on some other schedule - Outlook can remind you automatically about the impending date.